- General Scope
This policy covers personally identifiable information collected or stored by Poiesipedia on its server in relation to the Project and its community. Poiesipedia collects and retains the least amount of personally identifiable information needed to fulfill the Projects' operational needs and/or information provided voluntarily (please see “Poiesipedia Foundation Research Project” for further information).
- Personal Information
For some activities on Poiesipedia, like editing or posting comments registration is needed. For the registration some personal information is requested, including a valid email address. A registered user will be identified by his or her chosen username and password, which is confidential and used to verify the integrity of his or her account. Except insofar as law may require it, no person should disclose, or knowingly expose, either user passwords and/or cookies generated to identify a user. Once created, user accounts will not be removed. It is not possible for a user name to be changed. User may enter additional personnel information on a volunteer basis. By entering (e.g. information regarding mother language or country of birth) the user agree that Poiesipedia Foundation can use those additional data for scientific purposes on an anonymous basis from here: "Extended User Information" Form.
- The public and collaborative nature of Poiesipedia
The Poiesipedia projects are collaboratively developed by its users using partly proprietary, partly open source software. Any registered user with a Poiesipedia account may edit the publicly editable pages of these sites. By doing this, editors create a published document, and a public record of every word added, subtracted, or changed. This is a public act, and editors are identified publicly as the author of such changes. All contributions made to Poiesipedia, and all publicly available information about those contributions, may be freely quoted by third.
- Purpose of the collection of private information
- Poiesipedia limits the collection of personally identifiable user data to purposes which serve the well-being of Poiesipedia, including but not limited to the following:
(a) To enhance the public accountability of Poiesipedia.
(b) Poiesipedia has established a number of mechanisms to prevent or remedy abusive activities. For example, when investigating abuse, vandalism, harassment of other users, or disruptive behavior, the IP addresses of users (derived either from those logs or from records in the database) may be used to identify the source(s) of the abusive behavior.
(c) To provide site statistics. Poiesipedia may statistically sample raw log data from users' visits. These logs may be used to produce the site statistics pages; the raw log data is not made public.
(d) To solve technical problems. Log data may be examined in the course of solving technical problems and in tracking down badly-behaved web spiders that overwhelm the site.
- E-Mail addresses
Poiesipedia does not use email addresses or other personal information to send commercial or marketing messages without consent of the user. Poiesipedia may use email addresses without further consent for non-marketing or administrative purposes.
- Details of data retention
- IP and other technical information
When a visitor requests or reads a page, or sends email to Poiesipedia, no more information is collected than is typically collected by web sites. Poiesipedia may keep raw logs of such transactions, but these will not be published or used to track legitimate users.
The sites set a temporary session cookie on a visitor's computer whenever Poiesipedia is visited. Readers who do not intend to log in or edit may deny this cookie; it will be deleted at the end of the browser's session. More cookies may be set when one logs in to maintain logged-in status. If one saves a user name or password in one's browser, that information will be saved for up to 7 days, and this information will be resent to the server on every visit to Poiesipedia.
- Page history
Edits or other contributions to Poiesipedia are generally retained forever. Removing text from Poiesipedia does not permanently delete it. Information can be permanently deleted, but aside from the rare circumstance when Poiesipedia is required to delete editing-history material in response to a court order or equivalent legal process, there is no guarantee any permanent deletion will happen.
- User contribution
User contributions are also aggregated and publicly available. User contributions are aggregated according to their registration and login status. Data on user contributions, such as the times at which users edited and the number of edits they have made, are publicly available via user contributions lists, and in aggregated forms published by other users.
No more information on users and other visitors reading pages is collected than is typically collected in server logs by web sites. Aside from the above raw log data collected for general purposes, page visits do not expose a visitor's identity publicly. Sampled raw log data may include the IP address of any user, but it is not reproduced publicly.
Edits to Poiesipedia are identified with the username of the editor, and editing history is aggregated by author in a contribution list. Such information will be available permanently.
Users do not expose their IP address to the public except in cases of abuse, including vandalism by the user or by another user with the same IP address. A user's IP address is stored on the Poiesipedia server for a period of time.
IP address information, and its connection to any usernames that share it, may be released under certain circumstances (see below).
Any editable page can theoretically be the location of a discussion. In general, discussions occur on related forum pages or in pages specially designated to function as forums. Privacy expectations apply to discussion pages in the same way as they do elsewhere.
- Access to and release of personally identifiable information
Poiesipedia is primarily run by volunteer contributors. Some dedicated users may be chosen by the community to be given privileged access to private identifiable information.
- Release: Policy on Release of Data
It is the policy of Poiesipedia that personally identifiable data collected in the server logs, or through records in the database may be released by Poiesipedia in any of the following situations:
(a) In response to a valid subpoena or other compulsory request from law enforcement,
(b) With permission of the affected user,
(c) When necessary for investigation of abuse complaints,
(d) Where the information pertains to page views generated by a spider and its dissemination is necessary to illustrate or resolve technical issues,
(e) Where the user has been vandalizing articles or persistently behaving in a disruptive way, data may be released to a service provider, carrier, or other third-party entity to assist in the targeting of IP blocks, or to assist in the formulation of a complaint to relevant Internet Service Providers,
(f) Where it is reasonably necessary to protect the rights, property or safety of Poiesipedia, its users or the public.
(g) Except as described above, Poiesipedia policy does not permit distribution of personally identifiable information under any circumstances.
- Third-party access and notifying registered users when receiving legal process:
As a general principle, the access to, and retention of, personally identifiable data in Poiesipedia should be minimal and should be used only internally to serve the well-being of Poiesipedia. Occasionally, however, Poiesipedia may receive a subpoena or other compulsory request from a law-enforcement agency or a court or equivalent government body that requests the disclosure of information about a registered user, and may be compelled by law to comply with the request. In the event of such a legally compulsory request, Poiesipedia will attempt to notify the affected user within three business days after the arrival of such subpoena by sending a notice by email to the email address that the affected user has listed in his or her registration form. When an affected registered user does not provide a valid email address, Poiesipedia will not be able to notify the affected user in private email messages when it receives requests from law enforcement to disclose personally identifiable information about the user.
Poiesipedia cannot advise a user receiving such a notification regarding the law or an appropriate response to a subpoena. Poiesipedia does note, however, that such users may have the legal right to resist or limit that information in court by filing a motion to quash the subpoena. Users who wish to oppose a subpoena or other compulsory request should seek legal advice concerning applicable rights and procedures that may be available.
If Poiesipedia receives a court-filed motion to quash or otherwise limit the subpoena as a result of action by a user or their lawyer, Poiesipedia will not disclose the requested information until Poiesipedia receives an order from the court to do so.
- Advertising on Poiesipedia
Poiesipedia is entitled to post advertising or other commercial messages on the website.